Approval system variables

Variable name Valid values Description

ApprovalReturnDate

Positive numeric values

Determines the default number of days after which an approval should be returned to the store. This number is added to the date in the Date box on the Approval window to create the default value in the Rtn Date box.

If you do not release inventory on approval or demo, you can ignore this variable.

Module(s) used in:

Point of Sale > Approvals

Item(s) affected:

Rtn Date box on the Approval window

Additional related variables 

Variable name Valid values Description

DeleteAutoReturn

0 - Remain suspended

1 - Return to inventory

Indicates if items deleted from a recalled suspended sale, an approval, or a proposal are returned to inventory or if they remain suspended. Enter 0 so that the deleted items remain suspended (this is the default) or enter 1 to return the deleted items to inventory.

Module(s) used in:

Point of Sale > Sales Invoice

Point of Sale > Approval

Point of Sale > Proposal

Item(s) affected:

Available inventory

InvoiceSkuDrop

0 - do not automatically drop the SKU

1 - drop the SKU for quick sales only

2 - drop the SKU for quick sales, sales invoices, layaways, delayed deliveries, proposals, and approvals

Determines if the selected SKU will automatically populate the grid without requiring you to enter a price and discount. The saves time manually entering information and only works if the item is found in the inventory file. Should you need to modify the price or discount after it has dropped to the grid, you can do so by selecting the item and clicking Change.

Module(s) used in:

Point of Sale. Specifically for:

  • Quick Sale
  • Sales Invoice
  • Layaway
  • Delayed Delivery
  • Proposals
  • Approval

Item(s) affected:

The grids on the Sales Invoice window, Layaway window, Delayed Delivery window, Proposal window, and Approval window.

OrderNotes

Y - Automatically pull any order notes into the sales invoice and/or approval

N - Do not automatically pull any order notes into the sales invoice and/or approval

Indicate if you want order notes to be automatically included on your sales invoice or approval when you pull in an order.

Module(s) used in:

Point of Sale > Sales Invoice

Point of Sale > Approval

Item(s) affected:

Notes box on the Sales Invoice window and Approval window.

ReturnLabel

Position 1 values:

0 - Never print

1 - Print only if a shipping address is selected

2 - Always print

Positions 2-4 values:

Any positive numeric value

This four-position variable determines how you want AIMsi to print Barcode Blaster return address labels for sales invoices, approvals, and repair tickets. Each position is separated by the pipe (|) character.

  • The first position indicates when you want to print return address labels for invoices, approvals, and repair tickets.
  • Position 2 determines how many return address labels you want to print for invoices.
  • Position 3 determines how many return address labels you want to print for approvals.
  • Position 4 determines how many return address labels you want to print for repair tickets.

Positions 2-4 will be ignored of position 1 includes a 0.

For example, if this variable is set to 1|1|1|2, and you selected a shipping address, AIMsi will print 1 barcode blaster return label if you're working with a sales invoice, 1 if you're working with an approval, and 2 if you're working with repair tickets.

Module(s) used in:

Point of Sale > Sales Invoice

Point of Sale > Approval

Point of Sale > Service Ticket

Item(s) affected:

Ship To box on the Sales Invoice window and Approval window and the Ship box on the New Service Ticket window.

SerialMarkUsed

Y - Mark the serial number as used

N - Do not mark the serial number as used

This three-position variable determines if a serial number is marked as used if it is returned through the approval, loaner, or short term rental modules. Each position is separated by the pipe (|) character.

  • Position 1 marks serial numbers used for approval returns.
  • Position 2 marks serial numbers used for loaner returns.
  • Position 3 marks serial numbers used for short term rental returns.

For example, N|N|Y would mark serial numbers for short term rentals used, but not approvals or loaners.

Module(s) used in:

Returns > Approval

Returns > Short Term Rental

Returns > Loaner

Item(s) affected:

Serial numbers for returned approvals, loaners, and short term rentals.

ShipLabel

Position 1 values:

0 - Never print

1 - Print only if a shipping address is selected

2 - Always print

Positions 2-4 values:

Any positive numeric value

This four-position variable determines how you want AIMsi to print Barcode Blaster shipping address labels for sales invoices, approvals, and repair tickets. Each position is separated by the pipe (|) character.

  • The first position indicates when you want to print shipping address labels for invoices, approvals, and repair tickets.
  • Position 2 determines how many shipping address labels you want to print for invoices.
  • Position 3 determines how many shipping address labels you want to print for approvals.
  • Position 4 determines how many shipping address labels you want to print for repair tickets.

Positions 2-4 will be ignored of position 1 includes a 0.

For example, if this variable is set to 1|1|1|2, and you selected a shipping address, AIMsi will print 1 barcode blaster shipping label if you're working with a sales invoice, 1 if you're working with an approval, and 2 if you're working with repair tickets.

Module(s) used in:

Point of Sale > Sales Invoice

Point of Sale > Approval

Point of Sale > Service Ticket

Item(s) affected:

Ship To box on the Sales Invoice window and Approval window and the Ship box on the New Service Ticket window.